A Certificate of Destruction is an audit document that provides information relating to the destruction of your confidential information on hard drives, tapes, disks, or other media. It contains the servicing company’s guarantee that the process complied with all applicable regulations and laws.A typical certificate of destruction consists of:
  • A unique serial number for use in an audit trail and other company records.
  • certificate of data destruction
  • Dates of the service company assuming responsibility for the material and its ultimate disposal.
  • If the destruction was off-site: details of the custody chain documenting the transfer from the client’s premises to the services company’s premises and details of the destruction process.
  • If the material was destroyed on-site: dates and times of the service company assuming responsibility and details of the disposal process.
  • The signature of a company official attesting to the fact that the information contained in the certificate is a full and accurate account of the process.
Potomac eCycle provides a Certificate of Data Destruction that complies with all recommendations of ISRI and R2/RIOS and is your guarantee that the confidential material was efficiently, securely, and completely destroyed.This is your proof, should it ever be needed, that your company respected all privacy laws and took appropriate actions to prevent the leakage or misuse of proprietary company information. certificate of data destruction
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